Growing Vital Churches

Administration & Governance

For volunteers and paid congregational and church house staff, including chairpersons, treasurers, councils and boards.

The LCAQD Office exists to support Lutheran congregations and agencies. In turn, we are supported by the LCANZ Churchwide Office, located in Adelaide, which manages some congregational support matters.

Resources

Chair & Treasurer Booklet

Not sure if you have the bases covered? The LCAQD Congregational CHaT Booklet guides Chair Persons and Treasurers in their roles and the Monthly Checklist is perfect for Administrators.

Church Governance Calendar

A handy governance checklist calendar for churches.

LCAQD Constitutions & By-Laws

LCAQD Constitution 2010
LCAQD By-Laws Part A 2023
LCAQD By-Laws Part B 2023

Congregational Constitutions & By-Laws

There are a variety of ways a congregation is set up. See summary of Constitutional Models expanded here.

School/College Council Appointment

Appointment Cover Memo Template
Council Appointment Decision Request Template
School/College Council Nomination/Reappointment Form
Council Appointment Support Info Protocol and Guidelines

Property & Risk

Here is a Property & Risk checklist to guide your annual checks.
You can find a Property Land Event checklist here, and a Property Land Event form here.

Volunteer Role Information Pack

We thank the SANT District for adapting the document produced last year by St Andrews Brisbane to make it more generic, and to both organisations for offering it here for your use.

Policies

District Wide Policy	Owner	Link
Audit Policy	LCANZ	04.07 LCA Accounting and Finance - Audit Policy.pdf
Assurance Framework	DCB	Under Development
Safeguarding Children & Vulnerable Adults	LCANZ	SC03 Safeguarding Children and Vulnerable Adults Policy 4.0.pdf
Standards of Ethical Behaviour	LCANZ	Ethical Standards LCA.pdf
Code of Conduct - Governance	DCB	Code of Conduct
Conflict of Interest Policy	LCANZ	06.11 LCA Conflict of Interest Policy.pdf
Complaints Handling	LCANZ	SC04 LCA Complaints Handling Policy.pdf
Cyber Security Policy	DCB	Under Development
Authority & Delegations Policy	DCB	Authority & Delegations Policy
Fraud Policy and Management Plan	DCB	Under Development
Pastoral Care (Harassment & Abuse) Policy	LCANZ	06.02 Pastoral Care (Harassment and Abuse) Policy.pdf
Prevention of Harm, Harassment and Abuse Policy	LCANZ	06.05 LCA Prevention of Harm, Harassment and Abuse Policy.pdf
Privacy Policy	LCANZ	06.09 LCA Privacy Policy.pdf
Policy Framework	DCB	Policy Framework
Related Parties Transactions Policy	DCB	Under Development
Risk Appetite Statement Risk Management Framework Risk Management Policy	LCAQD	LCAQD Risk Appetite Statement v1.0.pdf LCAQD Risk Management Framework v1.0.pdf LCAQD Risk Management Policy v1.0.pdf
Social Media Policy	LCANZ	05.02 LCA Social Media Policy.pdf
Work Health & Safety Policy	LCANZ	Under Development
Whistleblower Policy	DCB	Whistleblower Policy (Current Policy Under Review)
Managing Historic (Sexual) Abuse Claims	LCAQD	LCAQD Managing Historic Sexual Abuse Claims Policy v.2.0.pdf

Wondering about the other LCA policies? See https://www.lca.org.au/services-resources-training/policies/ .

Please contact the District Office with any questions.

LCAQD Convention of the Synod

All information about the LCAQD Convention of the Synod can be found on the Synod page.

For the Policy Funding the LCAQD Convention of the Synod and District Pastors Conference, click here.

Branding - Appropriate Use

The LCA website has information about:
The LCA logo and its usage
The LCA Brand Guide for Districts and Congregations

Acronym and Terminology Dictionary

The LCAQD has many acronyms and terminology - please see below document for an explanation.

The LCAQD Acronym & Terminology Dictionary

Services

Church Worker Support

Kitrina "Kit" provides Church worker support and/or HR advice within the LCAQD, whether in times of difficulty or in your routine operations.

CONTACT Kitrina.Scott-Davies@lca.org.au
inet 34935641 m 0490 889 652

Professional Standards Department (PSD)

The Professional Standards Department (PSD) assists congregations and other bodies to promote high standards of ethical behaviour and care for all, and especially for children and others in vulnerable circumstances. Professional Standards Overview

LCA Standards of Ethical Behaviour
https://www.lca.org.au/services-resources-training/policies/

Professional Standards Training
Go here to access Safe Church on-line training:
https://www.lca.org.au/departments/ministry-support/professional-standards/training-prof-standards/

Working with Children Check – Blue Card

The LCAQD District Church Board (DCB) has adopted LCA Policy 06.03 Child Protection Policy and the associated procedure 06.03 P01 LCA Child Protection Procedure (https://www.lca.org.au/policies/)

The LCA Child Protection Policy states: “In bringing God’s love to life, the church is committed to ensuring the health, safety and welfare of all children who engage with the church. It will take all reasonable measure to nurture children and protect them from harm and ensure compliance with all legislative requirements for the prevention of harm to children.”

To find out who needs a Blue Card please refer to page 1 (one) of The Child Protection Procedure. For advice relating to particular situations that the policy or procedure may not specifically address, or for support with Blue Card management please contact the Professional Standards Officer (PSO) at Elizabeth.Kloeden@lca.org.au or on mobile on 0437 252 736.

Obligations towards Locum Pastors

Supply of Casual Services by Pastors

A Locum Pastor is a pastor who temporarily fulfils the duties of an absent Pastor. Often this locum pastor is an Emeritus (or retired) Pastor.

For those congregations and parishes without a Pastor, or if your Pastor is on R&R leave, please make sure you are aware of your obligations towards locum pastors.

Pastors not already in receipt of an LCA stipend (e.g. retired pastors) are eligible to receive payment for providing locum pastoral services to a parish, congregation, school or care ministry facility whilst the called pastor is absent or the parish is in vacancy. Approved ALC pastoral students may also be entitled to receive payment.

All payments to locum pastors are made using the LCA HRS. A Congregational representative must follow this link to the 2020 Locum Services Form (under the Humans Resources System tab) which needs to be completed, signed and submitted by the relevant entity to HRS (hrs@lca.org.au) within the fortnight of Locum work performed. Prompt processing is essential, as if claims accumulate this may affect the locum pastor’s pension.

The form is updated annually to reflect the relevant payment rates.

Casual service cost may be covered by the Pastor Transfer and Support Fund. This levy is payable by parishes during a parish vacancy.

For Locum Pastors

Retired pastors should contact the LCA HRS hrs@lca.org.au in order to receive a payment summary, check on eligibility for payment by way of fringe benefits and seek advice on the superannuation threshold where applicable.

If you have any questions please contact Kitrina Scott-Davies (CWS LCA/HR Officer LCAQD):

p: 07 35127284
inet. 34935641
m. 0490 889 652
e. kitrina.scott-davies@lca.org.au

Church House Staff Resources

LCAQD Flood Barrier Installation

24 McDougall Street, Milton

The Lutheran Church of Australia, Queensland, District Office has recently installed flood barriers.

Click here to find a step-by-step instructional video which will help you install the flood barriers, ahead of pending floods.

Toolboxes with all the necessary tools are located in the LCAQD District back office on Level 3, Suite 1.

For any enquiries, contact : 07 3511 4023

Download a Colour Map of Church House Milton here.

Download the Flood Barrier Installation Manual here.

Have a question not answered?

The District Office is here to assist.

Get In Touch