Growing Vital Churches

Administration & Governance

For volunteers and paid congregational and church house staff, including chairpersons, treasurers, councils and boards.

The LCAQD Office exists to support Lutheran congregations and agencies. In turn, we are supported by the LCANZ Churchwide Office, located in Adelaide, which manages some congregational support matters.

Resources

Strategic Charter

The 2026-2030 LCAQD Strategic Charter can be found at https://qld.lca.org.au/who-we-are/

Chair & Treasurer Booklet

Not sure if you have the bases covered? The LCAQD Congregational CHaT Annual Checklist guides Chair Persons and Treasurers in their roles and the Monthly Checklist is perfect for Administrators.

Council roles and responsibilities

The council is elected by the members of the congregation. It is accountable to the congregation, regularly reporting to the members at Congregational meetings and as required.

Church councils must be inward and outward-looking – past, present and future-oriented. They work with the congregation to define its mission, vision, direction, influence, culture and values.

The church council has an important part to play in the life of a congregation/parish.

https://www.lca.org.au/congregational-leadership/ includes the LCA Governance Handbook for Parishes and Congregations (PDF).

Property & Risk

Here is a Property & Risk checklist to guide your annual checks.
You can find a Property Land Event checklist here, and a Property Land Event form here.

Please click below for a TEMPLATE for a Licence Agreement for Limited Use of Church Property (Non-Exclusive Single Time).

PDF version
DOCX version

Volunteer Role Information Pack

We thank the SANT District for adapting the document produced last year by St Andrews Brisbane to make it more generic, and to both organisations for offering it here for your use.

Policies

District Wide Policy	Owner	Link
Assurance Framework	DCB	Under Development
Audit Policy	LCANZ	04.07 LCA Accounting and Finance - Audit Policy.pdf
Authority & Delegations Policy	DCB	Authority & Delegations Policy
Code of Conduct - Governance	DCB	Code of Conduct
Complaints Handling	LCANZ	SC04 LCA Complaints Handling Policy.pdf
Conflict of Interest Policy	LCANZ	06.11 LCA Conflict of Interest Policy.pdf
Cyber Security Policy	DCB	Under Development
Fraud Policy and Management Plan	DCB	Under Development
Managing Historic (Sexual) Abuse Claims	LCAQD	LCAQD Managing Historic Sexual Abuse Claims Policy v.2.0.pdf
Pastoral Care (Harassment & Abuse) Policy	LCANZ	SC02 Pastoral Care (Harassment and Abuse) Policy.pdf
Policy Framework	DCB	Policy Framework
Prevention of Harm, Harassment and Abuse Policy	LCANZ	06.05 LCA Prevention of Harm, Harassment and Abuse Policy.pdf
Privacy Policy	LCANZ	06.09 LCA Privacy Policy.pdf
Related Parties Transactions Policy	DCB	Under Development
Reportable Conduct Scheme	LCAQD	Resources to follow – please contact Kit Scott-Davies (Snr Human Resource & IR Advisor) in the interim on 0490 889 652 or Kitrina.Scott-Davies@qld.lca.org.au
Risk Appetite Statement	LCAQD	LCAQD Risk Appetite Statement v1.0.pdf
Risk Management Framework	LCAQD	LCAQD Risk Management Framework v1.0.pdf
Risk Management Policy	LCAQD	LCAQD Risk Management Policy v1.0.pdf
Safeguarding Children & Vulnerable Adults	LCANZ	SC03 Safeguarding Children and Vulnerable Adults Policy 4.0.pdf
Social Media Policy	LCANZ	05.02 LCA Social Media Policy.pdf
Standards of Ethical Behaviour and Code of Conduct	LCANZ	LCA Standards of Ethical Behaviour - Lutheran Church of Australia
Whistleblower Policy v4.0	DCB	Whistleblower Policy v4.0 Click here for LCAQD Whistleblowing service LCAQD Whistleblower Poster can be downloaded here
Work Health & Safety Policy	LCANZ	Under Development

Wondering about the other LCA policies? See https://www.lca.org.au/services-resources-training/policies/ .

Please contact the District Office with any questions.

LCAQD Convention of the Synod

All information about the LCAQD Convention of the Synod can be found on the Synod page.

For the Policy Funding the LCAQD Convention of the Synod and District Pastors Conference, click here.

Branding - Appropriate Use

The LCA website has information about:
The LCA logo and its usage
The LCA Brand Guide for Districts and Congregations

Acronym and Terminology Dictionary

The LCAQD has many acronyms and terminology - please see below document for an explanation.

The LCAQD Acronym & Terminology Dictionary

Services

Church Worker Support

Kitrina "Kit" provides Church worker support and/or HR advice within the LCAQD, whether in times of difficulty or in your routine operations.

CONTACT Kitrina.Scott-Davies@lca.org.au
inet 34935641 m 0490 889 652

Professional Standards Department (PSD)

The Professional Standards Department (PSD) assists congregations and other bodies to promote high standards of ethical behaviour and care for all, and especially for children and others in vulnerable circumstances. Professional Standards Overview

LCA Standards of Ethical Behaviour
https://www.lca.org.au/services-resources-training/policies/

Professional Standards Training
Go here to access Safe Church on-line training:
https://www.lca.org.au/departments/ministry-support/professional-standards/training-prof-standards/

Working with Children Check – Blue Card

The LCAQD District Church Board (DCB) has adopted LCA Policy 06.03 Child Protection Policy and the associated procedure 06.03 P01 LCA Child Protection Procedure (https://www.lca.org.au/policies/)

The LCA Child Protection Policy states: “In bringing God’s love to life, the church is committed to ensuring the health, safety and welfare of all children who engage with the church. It will take all reasonable measure to nurture children and protect them from harm and ensure compliance with all legislative requirements for the prevention of harm to children.”

To find out who needs a Blue Card please refer to page 1 (one) of The Child Protection Procedure. For advice relating to particular situations that the policy or procedure may not specifically address, or for support with Blue Card management please contact Kitrina.Scott-Davies@lca.org.au; 07 35127284; m 0490 889 652.

Obligations towards Locum Pastors

Supply of Casual Services by Pastors

A Locum Pastor is a pastor who temporarily fulfils the duties of an absent Pastor. Often this locum pastor is an Emeritus (or retired) Pastor.

For those congregations and parishes without a Pastor, or if your Pastor is on R&R leave, please make sure you are aware of your obligations towards locum pastors.

Pastors not already in receipt of an LCA stipend (e.g. retired pastors) are eligible to receive payment for providing locum pastoral services to a parish, congregation, school or care ministry facility whilst the called pastor is absent or the parish is in vacancy. Approved ALC pastoral students may also be entitled to receive payment.

All payments to locum pastors are made using the LCA HRS. A Congregational representative must follow this link to the Locum Services Form (under the Human Resources System tab) which needs to be completed, signed and submitted by the relevant entity to HRS (hrs@lca.org.au) within the fortnight of Locum work performed. Prompt processing is essential, as if claims accumulate this may affect the locum pastor’s pension.

The form is updated annually to reflect the relevant payment rates.

Casual service cost may be covered by the Pastor Transfer and Support Fund. This levy is payable by parishes during a parish vacancy.

For Locum Pastors

Retired pastors should contact the LCA HRS hrs@lca.org.au in order to receive a payment summary, check on eligibility for payment by way of fringe benefits and seek advice on the superannuation threshold where applicable.

If you have any questions please contact Kitrina Scott-Davies (CWS LCA/HR Officer LCAQD):

p: 07 35127284
inet. 34935641
m. 0490 889 652
e. kitrina.scott-davies@lca.org.au

Church House staff resources

LCAQD Flood Barrier Installation

24 McDougall Street, Milton

The Lutheran Church of Australia, Queensland, District Office has recently installed flood barriers.

Click here to find a step-by-step instructional video which will help you install the flood barriers, ahead of pending floods.

Toolboxes with all the necessary tools are located in the LCAQD District back office on Level 3, Suite 1.

For any enquiries, contact : 07 3511 4023

Download a Colour Map of Church House Milton here.

Download the Flood Barrier Installation Manual here.

Pastor-related resources

Pastor Related Documents:

• A Pastor's Call, Housing, Leave & Relocation - Congregation Training Session Video

• The Congregation Call process

• The Pastors Stipend for 2026

• The LCA 2026 Locum services form and completed example

• The Rest and Refreshment Terms of Reference that refers to Provident Fund

• The Leave for Pastors Standards

• The Provision of Leave for Pastors Policy

• The link to the LCA Transfer Fund - Transfer Fund - Lutheran Church of Australia.

• The LCA Pastors Transfer and Support Fund document

• The Provident Fund document

• LCAQD Manse Property Checklist – Pre and Post condition checklist & Routine Inspection check list

Please contact Kit Scott-Davies (Kitrina.Scott-Davies@qld.lca.org.au) or Assistant Bishop David Schmidt (David.Schmidt@qld.lca.org.au) if you have any questions.

Congregation Training Day resources

LCAQD Congregation Training Day Resources

A successful day of learning, sharing and equipping our congregations

The LCAQD Training Day held on Saturday 22 August 2026 was a wonderful opportunity for congregational leaders and members to come together, learn, ask questions and build confidence in the important work of our congregations.

The day covered a range of practical topics relevant to congregational life and governance, including the LCAQD Strategic Charter, Governance 101, Human Resources, the CHaT Booklet, Risk Management and Safe Church. These sessions provided helpful guidance and practical tools to assist congregations in carrying out their responsibilities and supporting their ministry and mission.

A particular strength of the day was the opportunity to learn together, share experiences and consider how these topics apply in the local congregational setting. Thank you to all those who attended, our presenters, and everyone who contributed to making the day such a positive and encouraging event.

The District is committed to continuing to support congregations through practical training and resources. We look forward to holding another LCAQD Training Day next year, with further opportunities to learn, connect and grow together in our service of Christ and His Church.

Below are video recordings and PDF notes of the training day meeting along with links to resources from the day.